Our client based in Belfast is looking to recruit a Receptionist / Business Support Assistant...
This is a key role to support the continued success of the business. You will report to the Business Support Manager and the key responsibilities of this role are:
Support the management and day to day running of the office environment providing support to the Business Support Manager, Directors and any other identified staff as required.
Answer and transfer telephone calls in a prompt and professional manner.
Carry out front of house reception duties e.g. receiving and welcome guests and ensure all necessary processes are completed.
Process the post each day by scanning, uploading and releasing to the relevant sites.
Running errands; e.g. post, banks, supplies.
Assist in the planning and facilitation of meetings, e.g. booking rooms, ordering lunch and setting up with tea/coffee as required.
Support office stock control: order relevant stationery, paper and any other items to ensure availability when required by all colleagues.
Carry out standard and advanced Microsoft Office tasks including word-processing, formatting letters, reports and documents.
Assist with the preparation and formatting of reports, client documents ensuring all templates are in line with company branding and policies.
Essential Experience and knowledge
Experience in a busy office environment within the Professional Services industry.
Experience of managing multiple and conflicting tasks.
Excellent IT Skills and fully competent in Microsoft Office.
Competent user of general office machinery and equipment.
Working in a busy and demanding office (preferably within Professional Services)
Experience of diary management and travel bookings.
Proven experience in all aspects of office administration.
Experience of working pro-actively and using own initiative to complete tasks.
Working hours: Monday to Friday, 37.5 hours per week working on a rota basis starting at either 8.30am or 9.30am and finishing at either 5pm or 6pm. With a busy office environment, the role will require additional hours from time to time